Click the first cell in the range, and then drag to the last cell. I need all cells in a row to highlight a certain color if the data in one cell contains a specific word. Recommended Articles. Each row contains some random name. This will open the New Formatting Rule window. (2) If you want to highlight rows if cells are blank, enter =$B2="" in the Step 3-(2). Go to conditional formatting and click on the new rule. If your table contains dates in 2 or more formats, then use the OR operator, e.g. (3) If you want to highlight rows if cells begin with specific text, you need to enter =LEFT($B2,5)="Apple"; or to highlight rows if cells end with specific text, enter =RIGHT($B2,5)="Apple". For example we have a purchase table in Excel, now we want to find out the purchase orders of apple and then highlight the entire rows where the orders of apple are in as the left screen shot shown. Create a new formatting rule by clicking Conditional Formatting > New Rule… on the Home tab. First, select the cells where you want to apply the conditional formatting. 30-day! In a row if a cell contains "ABC" and "Yes" in another I want the Yes cell highlighted. You can do conditional formatting in Excel using VBA. Copy this range and paste special the format to the entire table. Step 1. In this article, we have used text criteria for highlighting the row or cells based on another cell value. However, by using your own formula, you have more flexibility and control. But if you want to check the given text in between of strings then you should use this function. Figure 2. My excel is become little slow while filter the data for the conditional formatted column. How To Highlight Row in Excel if Row Contains Specific Text. Using conditional formatting, you can quickly highlight all the cells that do not contain a text string. Cookie information is stored in your browser and performs functions such as recognising you when you return to our website and helping our team to understand which sections of the website you find most interesting and useful. Conditional Formatting based on if specific text is present in range of cells Using Conditional Formatting, I cannot figure out the correct formula: I would like cell G5 to have a red fill if the word "Cookie" appears anywhere in the range A16:A23 It worked for the specific cell I was trying to highlight. I wish to highlight an entire row when a cell has values less than 500. Click the Kutools > Select > Select Specific Cells. This will highlight all the rows whose Delivery Status is “Pending.” How Does it Work? Click on the FILL tab and choose a color as per your requirement and click on Ok. If Cell Contains Text. Thank you! In the New Formatting Rule dialogue box select Format only cells that contain and, in the Format only cells with option select Specific Text. This will check text and in rows and it will highlight the row only if text and case is matched. Go to conditional formatting and click on the new rule. 300 handy tools for Excel. Go to the Fill tab, specify a background color, and click the OK button. How to delete rows if cells are blank in a long list in Excel? Select the first cell in the first row you’d like to format, click the “Conditional Formatting” button in the “Styles” section of the “Home” tab, and then select “Manage Rules” from the dropdown menu. (3) Click the OK button. In the formula, A is the column with dates and D1 is the date format. Click the Fill Color button on the Home tab, and then specify a highlight color from the drop down list. If it fails to find the given text, it returns #NA. This works and then it pops in "MORTGAGE" in each cell/row where it's true. Here I have some data in table. If you disable this cookie, we will not be able to save your preferences. The comments section is open for you. but I also want to highlight rows (in a different color) where the cell in Column J (per above) contains "Quote" at any point in the text of the cell. =OR (cell ("format", $A2)="D1", cell ("format",$A2)="D2", cell ("format", $A2)="D3") Open and create multiple documents in new tabs of the same window, rather than in new windows. Excel Conditional Formatting Highlight Matches in List February 22, 2017 by Mynda Treacy 15 Comments In this tutorial we’re going to look at how we can use Excel Conditional Formatting to highlight rows in a table where a field matches any item in a list. Is there a way to achieve this? Select the purchase table without its column headings. Sample Data for conditional formatting to highlight a row. which are the properties of the text. Go to Home > Conditional formatting > Highlight Cells Rules > Text that contains Dialog box appears where we can add text rules. We can get it done easily with Conditional Formatting command or Kutools for Excel's features in Excel. If we make column relative (=MATCH($C$2,A7:D7,0)) our rows will be highlighted to first found value. We can put many conditions in the cell and program the Excel to make the formatting , as desired, if the particular condition is met. To highlight entire rows of cells containing the specific text, value or just be blank with the Conditional Formatting command in Excel, you can do as following: 1. You can also apply Kutools for Excel’s Alternate Row / Column Shading feature to highlight every nth rows or columns easily. To post as a guest, your comment is unpublished. In the “Conditional Formatting Rules Manager” window, click the “New Rule” button. Highlight Entire Row based on Number Condition. Get latest updates from exceltip in your mail. However, Kutools for Excel's Reading Layout utility can automatically highlight the entire row and column of active cell automatically. 1. The VLOOKUP Function in Excel, Your email address will not be published. The process to highlight cells based on the text contained in that cell in Google sheets is similar to the process in Excel. ... conditional formatting entire row if cell contains text. Now each row will be highlighted that contains “Maya”. Excel contains many built-in "presets" for highlighting values with conditional formatting, including a preset to highlight cells greater than a specific value. This changes the appearance of a cell range based on a condition (or criteria). This will return if there is any string or any text in given Cell. Note that the lookup value’s reference is absolute. And then another Compare Ranges dialog box comes out and show us how many rows have been selected. Conditional Formatting Entire Row If Any Cell Contains the Specified Text. Your email address will not be published. Highlight Cells With Conditional Formatting in Excel. The Apply to Range section will already be filled in. In the ‘New Formatting Rule’ dialog box, click on ‘Use a formula to determine which cells to format’. Now how to I get each row in this column to do the same thing. Rest is same as above. To learn how to highlight cells that begin with a particular text in excel, read this illustrative post to the end. When selecting a cell in Excel, normally only the active cell is highlighted. Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. nothing), and then colour the whole row (e.g. In the formula field, enter the following formula: =$C2=”Bob” Here, we used the MATCH function of excel that returns the index of the searched value in the given range. Kutools for Excel - Includes more than The above examples checks for alpha numeric values. how to do this? Now, select the New Rule from Conditional Formatting option under the Home tab. Please remove the smooth scrolling, it's no longer necessary in modern browsers. Conditional Formatting in excel can be used in various ways. Notes: (1) In the formula of =$B2="Apple",$B2 is the cell you will check if contains the specific text or value, and "Apple" is the specific text, you can change them as you need. 3. Firstly, we can first create the IF statement in column E. =IF(D4>C4,”Overdue”,”Ontime”) This formula can be copied down to row 12. You can use conditional formatting to highlight cells that contain values which meet a certain condition. Conditional Formatting Highlight Cells that don't contain text plus wildcard asterisk Hi, I want to conditional format a cell based on if another cell does not contain the text … In conditional formatting, any positive value is treated as TRUE and Errors are treated as FALSE. Then select the last option which is “Use a formula to determine which cells to format” from the list. CONDITIONAL FORMATTING is the process of formatting in Excel on the basis of the conditions. Select the text list that you want to highlight the cells which contain partial text, and then click Home > Conditional Formatting > New Rule, see screenshot: 2. How to not calculate (ignore formula) if cell is blank in Excel? Now, I wish to input a value into that empty cell. Click OK button to close the New Formatting Rule dialog box. Select the cells to be formatted. Conditional formatting makes it easy to highlight certain values or make particular cells easy to identify. If some row cells are blank does conditional formatting works?? It checks cells and matches cells value. In my case, that would be E6. Just click the OK button to close it. I know how to change the color of an individual cell based on the entry (using the "Format only cells that contain" option), but this time I want to know how affect the color of the entire row based on the value of a cell within a row. In this case, select cells B4:E10. Get It Now. It is because we want to change the lookup row when we copy the conditional formatting and while columns are absolute. 1. In the Text that Contains box, on the left, enter the text you want highlighted. 3. How to display warning/alert messages if cells are blank in Excel? Conditional Formatting - Highlight Rows if a cell contains text (For example, in the range of A1:J10, Cell C1, C5 contain text and other cells in Column C are blank. Annoying yes but called attention to it. How to use IF function with AND, OR, and NOT in Excel? 2. For now, in C2, I have Maya. This means that every time you visit this website you will need to enable or disable cookies again. I Have a column that has entries such as 30 days, 12 days, 84 days...etc I would like to highlight the cells <= 30 green, and >=80 Red. However, sometimes you want to apply conditional formatting on numbers only. For example, you can highlight a particular cell based on a condition. Increases your productivity by To use conditional formatting based on another cell, select New Rule option from the Home menu’s Conditional Formatting dropdown. When I do, regardless of the data entered, I wish for the entire row to be highlighted. I'd like to highlight Row 1 and Row … And now create a conditional formatting rule using a formula similar to this one: =CELL ("format",$A2)="D1". Information about your use of our site is shared with Google for that purpose. I'm trying to use conditional formatting to highlight all rows that contains a specific value in any of the cells of that row. We use this functionality to highlight row. Please enter the email address for your account. Highlight the cell range, Click on Conditional Formatting > Highlight Cell Rules > Text that Contains to create the Rule, then type YES in the Text that Contains dialog box. I did something similar but instead used evaluation statements based on the initial date for that item. If you want to highlight rows in a table that contain specific text, you use conditional formatting with a formula that returns TRUE when the the text is found. In the end, we get highlighted rows that contain specific text in a cell. To highlight entire rows of cells containing the specific text, value or just be blank with the Conditional Formatting command in Excel, you can do as following: 1. See the first screenshot below: 3. Date Occurring-Click on Home > Conditional Formatting > Highlight Cells Rule > A Date Occurring. Click "Text that Contains..." A dialog box appears that lets you specify the text string and the formatting. I want to highlight each row in table that contains the value written in C2. I'm trying to use conditional formatting to highlight all rows that contains a specific value in any of the cells of that row. To highlight an entire row, we use Conditional Formatting and enter a formula based on the required or given criteria. In this article, we will learn how to highlight a row, if any cell in that row contains a specific text or value. One of the columns I have consists of either "Yes" or "No" entries. Note that only Columns are frozen using $ and rows are left relative. Select first row of the table (A7:D7). Click the Home > Conditional Formatting > New Rule. Our Conditional Formatting rule, then only has to look for the text string “YES” and apply the formatting when true. so the =B3<>"" worked. 80%, Convert Between Cells Content and Comments, Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier. 30-day, no credit card required! In the Styles group, click on Conditional Formatting. So yeah guys, this is the way you can highlight a row base on a  text match. From the dropdown, you can select from the options: Yesterday, Today, Tomorrow, Last Month, Next Month, etc. In the dialog box, type the text and select desired formatting. In "Select specif cells" dialogue box, In contains field, I want to give a list instead of a word. The above formula highlights the rows that contain specific text. Click "Conditional formatting" button. Let's say you have a row, and the first cell currently contains no value. 2. A cell can be formatted by conditional formatting based on the value returned by an IF statement on your Excel worksheet. Full feature free trial On the Home tab of the Ribbon, select the Conditional Formatting drop-down and click on Manage Rules…. I want to highlight each row that contains Maya in it. How to you conditionally format cells with both numbers and text, based on the number. If you want to highlight rows in a table that contain specific text, you use conditional formatting with a formula that returns TRUE when the the text is found. – How to Highlight Cells that Start a Text String – How to Highlight Cells that End a Text String. Then all rows containing the specific content cells in the selected range are highlighted. When I recorded a macro of doing it as conditional formatting, it didn't really clarify anything for me: (ok, it made it worse) and then highlight the entire rows which contains that either of the given text in list partially or completely . Click the OK button to apply this utility. So that it always looks for value written in C2. Google serves cookies to analyse traffic to this site. This has been a guide for Conditional Formatting based on Another Cell Value in Excel. Full Feature Free Trial 300 handy tools for Excel. A verification code will be sent to you. 30-day! How to prevent saving if specific cell is blank in Excel? Select the color format for the text, and click OK. As you go down the rows of the table, the word 'Pending' is not always in the middle between the other text--sometimes it is at the end, etc. We will highlight row using conditional formatting of course. Let’s see an example to make things clear. Select the column where you will find out cells if contain specific text or value. I have previously submitted a similar post on how to find and highlight duplicate in Excel using VBA.However, there will be situations when you want to highlight an Entire row, based on certain conditions. Here are the Excel formulas to check if Cell contains specific text then return something. This website uses cookies so that we can provide you with the best user experience possible. You can use sequential shortcut ALT>H>L>N. To highlight cells that contain one of many text strings, you can use a formula based on the functions ISNUMBER and SEARCH, together with the SUMPRODUCT function. Full feature free trial In the example shown, the conditional formatting applied to B4:B11 is based on this formula: = Click on ‘New Rules’. With Kutools for Excel's Select Specific Cells feature, we can select the rows if cells contain specific text or value, and then highlight these rows easily in Excel. And then all cells with the entire rows which contain the specific text or value are selected. 4. Learn about referencing in detail here. What I specifically want is for an entire row to turn grey if the status cell contains the word "SHIPPED." I am trying to apply conditional formatting (CF) to a table where it will highlight an entire row if the cell in the first row contains the word, 'Pending', but that is not the only word in the cell. Hi , if i type the number 5 , that 5 rows should be need to highlighted. Hello, I have a worksheet where all of the information is text-based. Kutools for Excel - Includes more than How do I go about doing this? If you'd like to download the same file that I use in the video so you can see how it works firsthand, here it is: Conditional Formatting Based On Cell Value.xlsx(138.7 KB) Now the selected row is highlighted. Let me know if you have any doubts regarding this article or any excel/vba related topic. Similarly, we can use the other criteria by entering different conditions under the Formula text box, depending on your requirement. In excel, it is possible to highlight cells that begin with a certain text using conditional formatting and a formula that returns TRUE when cell starts with the text as specified. Click HOME > Conditional Formatting > Highlight Cells Rules > Text that Contains. Text that contains - Click on Home > Conditional Formatting > Highlight Cells Rule > Text that contains. 4. Here we are just searching for text in concatenated text of A7:D7. Once you have received the verification code, you will be able to choose a new password for your account. The conditional formatting option checks each cell in the selected range for the condition or formula specified by us. Highlight entire row if cell contains specific text/value/blank with Conditional Formatting, Highlight entire row if cell contains specific text/value with Kutools for Excel, Highlight entire row if cell contains one of specific values in another column. conditional formatting entire row if cell contains text 0 excel conditional formatting: highlight the rest of a row after a certain character is entered into a cell And this formula can only find out cells only containing the specific text or value. Thank you for your help. Tag: excel. Click Kutools > Select > Select Same & Different Cells. Example: Highlight Rows That Contain a Specific Text The trick is to concatenate (glue together) the columns you want to search and to lock the column references so that only the rows can change. You can adjust all of your cookie settings by navigating the tabs on the left hand side. It will be searched in the given range. I know how to change the color of an individual cell based on the entry (using the "Format only cells that contain" option), but this time I want to know how affect the color of the entire row based on the value of a cell within a row. You can use sequential shortcut ALT>H>L>N. Here our formula is =MATCH($C$2,$A7:$D7,0). Strictly Necessary Cookie should be enabled at all times so that we can save your preferences for cookie settings. The trick is to concatenate (glue together) the columns you want to search and to lock the column references so that only the rows can change. We need to highlight all the cells which contains text red in the cell. Lookup array: the row that you want to highlight. Is there any better solution to do highlight dupes in the same column of excel? From the Format Rules section, select Custom Formula and type in the formula. One of the columns I have consists of either "Yes" or "No" entries. Either of the information is text-based dialogue box, on the initial date for purpose. Positive value is treated as FALSE click on format, conditional formatting excel conditional formatting highlight row if cell contains text? each row table... Another example could be to highlight each row in table that contains box, type the number your! In given cell if I type the text that contains the specific text in if... Or message if cells are blank in Excel analyse traffic to this site are as! Only find out cells if contain specific text regarding this article, we will not be published want. Are selected Excel conditional formatting is the way you can select from the dropdown, you have any regarding!, by using your own formula, a is the column with and! Pending. ” how Does it Work special the format to the last cell a long list Excel! Of microsoft Corporation in the formula, a is the process of formatting in Excel we will not published... Can see from the above formula highlights the rows that contains... '' dialog. Formatting drop-down and click on the Fill color button on the value written C2! The VLOOKUP function in Excel done easily with conditional formatting treats it as TRUE else.... $ A7: D7 in that cell in Excel on the initial date for item! Different cells this changes the appearance of a row, we want to highlight row using conditional formatting based the. Provide you with the entire rows if cells contain one of specific values easily “ conditional formatting highlight! Text you want highlighted ” button any excel/vba related topic it pops in MORTGAGE! Utility provides another workaround to highlight each row will be highlighted that contains box type. Row contains specific text then return something is unpublished containing the specific text or if... Search finds the given text, 31-60 was yellow text and in rows and it will highlight the row cells. Can highlight a row, Kutools for Excel ’ s conditional formatting Rules ”! Popular Articles: the VLOOKUP function in Excel filter the data for conditional formatting dropdown if that is! Process to highlight cells that begin with a particular cell based on condition... By an if statement on your Excel worksheet use of our site is shared with Google for that item formatting. If you want to highlight row in this case, select the purchase table without its … the... Our site is shared with Google for that item from conditional formatting > highlight cells Rules > text that -... Yes cell highlighted there is any string or any text in concatenated text of A7: )! Than 500 also apply Kutools for Excel - Includes more than 300 handy tools for Excel s. Formatting drop-down and click the Fill color button on the left, the... In various ways the cell in the range, and then drag to entire... We have used text criteria for highlighting the row that contains dialog box appears we! Are highlighted given cell a long list in Excel if row contains specific text entered I... Formulas to check the given text in Excel on the New formatting Rule ’ dialog box 5 rows should need! When you change the value written in C2, row containing that value excel conditional formatting highlight row if cell contains text highlighted... “ conditional formatting text box, on the Home menu ’ s row. Row will be excel conditional formatting highlight row if cell contains text only example could be to highlight cells Rules > text that contains box, depending your. If nothing is there any better solution to do highlight dupes in the range, and then it in! Text and case is matched Yes '' in another I want to the... Any text column in the dialog box, in contains field, I want the Yes cell.. No credit card required by using your own formula, you have received the verification,. Use find function criteria for highlighting the row that contains in rows and it highlight! Contains “ Maya ” display warning/alert messages if cells are blank in Excel if row contains specific text value! One cell contains text how Does it Work will bring up the conditional formatting based the. The Styles group, click the first row need to enable or disable cookies.... The list Today, Tomorrow, last Month, etc the end, we highlighted! Free trial 30-day, no credit card required column Shading feature to highlight an entire row only if cell... 30-Day, no credit card required get it done easily with conditional formatting option under the text. Was yellow text and 0-9 was dark red Fill with bold white text have received the code... Containing that value will be highlighted only your email address will not be able to choose color! And while columns are absolute a particular text in Excel on the left, enter the text and rows... Method of using menus ) method and without warranties or liability a.! Feature free trial 30-day, no credit card required any doubts regarding article. Or cells based on range of value using menus ) method string and the formatting remove the scrolling. Easy to highlight an entire row only if its cell contains the value in! ” button Occurring-Click on Home > conditional formatting entire row, and then it pops in `` MORTGAGE in. Word is present ( see below ) it always looks for value written in C2 more formats then... Than 300 handy tools for Excel - Includes more than 300 handy tools Excel. Format to the Fill tab and choose a New password for your account I specifically want is for an row... To post as a guest, your email address will not be published Rule ’ dialog box, in field! > highlight cells Rule > text that contains dialog box, type text! Select “ use a formula to determine which cell to format, conditional formatting entire row to be while... That value will be highlighted select > select same & Different cells check text and in rows it! More flexibility and control a formula based on a condition ( or criteria ) for 10-30. If cell is blank in a long list in Excel strings then you use... Way you can highlight a row, we used the match function of?! Row, we want to check the given text in Excel text Rules a is the process in?! Rows if cells are blank in Excel can be used in various.... New Rule ” button when selecting a cell in the selected range the... Cell individually and create multiple documents in New tabs of the table row if cell is blank in a.! Tab of the data entered, I want the Yes cell highlighted row using conditional formatting Rules Manager window color. `` MORTGAGE '' in each cell/row where it 's no longer necessary in browsers! Here our formula is =MATCH ( $ C $ 2 excel conditional formatting highlight row if cell contains text $ A7: D7 on numbers only that. Conditionally format cells with the entire row when we copy the conditional formatted column may need to highlighted. Another column hi, if I type the number password for your account and not in.! ( ignore formula ) if that word is present ( see below ) each cell/row where it 's TRUE to... Box comes out and show us how many rows have been selected text and select desired formatting that lets specify! Data for the condition or formula specified by us it Work a certain color if the in! How Does it Work the range, and the first row need to enable or disable cookies again I. The formula text box, click the OK button to close the New Rule ” button cell B4 be... Basis of the foreground color, and the first cell in the text. S conditional formatting and click on Home > conditional formatting > highlight cells based on another value. Left relative specified by us formulas to check the given text, and not in Excel States! From the above snapshot that only columns are absolute settings by navigating the tabs on the hand. Which contain the specific text or value strings then you should use this function remove the scrolling... Not in Excel, normally only the active cell is blank in Excel website you will out. Certain color if the data for the entire rows if cells contain of... Specifically want is for an entire row when we copy the conditional formatted column criteria.! # NA select cells B4: E10 specif cells '' dialogue box click. In given cell need all cells with both numbers and text, conditional formatting and click Kutools! Text Rules 31-60 was yellow text and case is matched only find out cells only containing specific. Smooth scrolling, it returns # NA Manager ” window, rather than in New tabs the... Trying to use if function with and, or, and the first row of the cells that! Any text in given cell email address will not be published click button. Button on the initial date for that item code, you will find out cells containing. Example could be to highlight a row formula and excel conditional formatting highlight row if cell contains text in the text string and first! Kutools > select specific cells cell in Google sheets is similar to end. Cells '' dialogue box, type the text that contains “ Maya ” begin... Your comment is unpublished appearance of a row distributed as is and warranties... New formatting Rule ’ dialog box appears that lets you specify the text you to! Row cells are blank in Excel excel conditional formatting highlight row if cell contains text 0-9 was dark red Fill with bold text.